7.4 Tuition and Fee Deferment

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Chapter 7: General Finance Provisions

7.4 Tuition and Fee Deferment


Related MnSCU Board Policy: 5.12 Tuition and Fees, Due Dates, Refund, Withdrawals and Waivers
Related MnSCU Board Procedure: 5.12.3 Common Framework of Key Payment Related to Dates

Purpose:  To comply with Board policy and procedure with regard to tuition and fee deferments and course registration cancellation.

Part 1: Tuition and Fee Due Dates and Registration Cancellation:
 

Subpart A: Tuition and Fee Due Dates.  The college will follow the tuition and fees payment due date framework as defined in MnSCU Procedure 5.12.3.

 

Subpart B:  Registration Cancellation.  Using the Registration Cancellation process, the College shall cancel student registration for all credit courses unless one of the following conditions has been met by the payment due date:

  • The student has applied for the Nelnet Payment Plan and has submitted the required down payment.
  • The student has applied to financial aid by completing the Free Application for Federal Student Aid (FAFSA) and Normandale has received the results of the FAFSA application.
  • The student submitted a Third Party Authorization Form to the Payments and Billing Office.
  • The student is enrolled in the Post Secondary Enrollment Options (PSEO) program and has submitted their PSEO form, signed by their high school counselor, to the Administration Office.  This form must be completed and turned in each semester.
  • The payments and Billing Office has received advance payment of a scholarship, scholarship notice, or other approved waiver at least equal to the amount of tuition and fees due.
 

Subpart C:  Registration Cancellation Exceptions.  The College has the authority to grant exceptions to the registration cancellation process, and grant a deferment, based on individual student circumstances.  Such deferrals will be documented and approved by the President or designee.  Examples of exceptions may include:

  • A student who is a veteran and is awaiting funding from the Department of Veterans Affairs.
  • A military service member who has been called to active duty.
  • A student that has extenuating circumstances, beyond their control, that will delay payment for a short period of time. 
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Part 2: Authorization 
 

The Payments and Billing Office Supervisor oversees the deferment and registration cancellation process and approves most deferments.  Documentation for all deferments will be maintained along with waiver documentation and other account adjustments.  VA deferments are approved by the College's VA Certifying Official.

 

Deferments based on extenuating circumstances shall be approved by a designated administrator.  Designated administrators include the President, Vice Presidents, Associate Vice President of Finance and Deans.

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  Policy History:
Date of Adoption:  Established prior to 2011
Date of Implementation:
Date and Subject of Revisions: April 2016
Next Review Date:  2018-19
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