7.3 Fees Associated with Payments

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Chapter 7: General Finance Provisions

7.3 Fees associated with payments

Related Minnesota State Board Policy: 5.11 Tuition and Fees
Related Minnesota State Board Procedure: 5.11.1 Tuition and Fees

Purpose:  To comply with Minnesota State Board Policy 5.11 and Minnesota State Board Procedure 5.11.1 with regard to fees associated with tuition and fee payments.

Part 1: Late Fee:

Subpart A: Fee Assessment.  

1. When a student's account becomes past due, they will be sent an email and/or letter (either past due notice or collection referral notice) indicating they have a balance owed to the college.

2. The student will be given a minimum of 14 calendar days to clear their account by
    1) paying the debt in full;
    2) enrolling in the external College approved payment plan (if the enrollment period is still open); or
    3) having the debt removed by returning the associated items, such as library books, Office for Students with Disabilities equipment, art supplies, rental books, etc.

3. Debts that remain after the time allotted will be assessed a late fee.  Each term's debts will be assessed one late fee.  For non-term debts, such as Emergency Loans, each debt may have up to one late fee assessed.

4. See the Fee Schedule posted on the College website for the pertinent school year for the dollar amount of the fee.


Subpart B:  Fee Removal.  The College makes a good faith effort to collect all debts owed. Therefore, late fees will only be removed for the following reasons:

1. College error. This may occur for several reasons. The original debt was created in error in which case a description of the error must be provided. The original debt was transferred to another individual (such as parking citations) or an item was returned. 

2. The debt is being appealed and the appeal was submitted prior to the assessment of the late fee.

3. President's of designee's approval based on documented reason. Email request and documentation is sufficient.

4. Original debt has been discharged in bankruptcy.

Part 2: Payment Plan Fee 

Subpart A: Fee Assessment.  

1. Students that enroll in an internal payment plan (not the external College approved plan) will be assessed a fee for each payment plan. Fee amounts can be found on the Normandale        website.

2. The fee must be paid at the time of the submission of the payment plan or included with the first payment.

3. Internal payment plans may be offered for the following situations:

    a. Debt owed is due to Financial Aid repayment (Return of Title IV Funds).

    b. Debt was returned from collections and would have been written off by the College.

    c. Debt is due to the required repayment of veterans benefits received.

    d. Other situations as approved by the Associate Vice President of Finance or designee.

Subpart B:  Fee Waiver.  The internal payment plan fee may be waived for the following reasons:

1. College error. For example, the student was eligible for third party or Financial Aid funding and the award was incorrectly applied which resulted in the student owing a balance to the college.

2. The debt has been returned from the collection agency. The debt cannot be referred again for collections and the debtor is willing to make payment towards the debt.

3. Documented hardship as approved by the Associate Vice President of Finance or designee.

Part 3: Returned Payment/Insufficient Funds Fee 

Subpart A: Fee Assessment.  

1. The College will assess a fee for all payments that are returned due to insufficient funds or due to incorrect information being entered for online payments. Fee amounts can be found on the Normandale website. As a courtesy, the College will re-submit a returned check once if funds were initially insufficient. Online payments will not be reprocessed or resubmitted.

2. Most banks charge an insufficient funds fee ranging from $20.00 to $35.00 each time a check is deposited and returned for insufficient funds. This fee is in addition to the Returned Payment/Insufficient Fund fee assessed by the College.

Subpart B:  Other.  

1. When a payment is returned, the payor will be placed on hold, preventing them from obtaining transcripts and registering for classes both at Normandale and any other college or university within the Minnesota State system.

2. The College reserves the right to not accept checks from individuals who have written two or more checks returned due to insufficient funds across the Minnesota State system.

3. All debt due to returned payments shall be paid back with secure funds. Methods of sucure payment include:

    a. Cash

    b. Cashier's check

    c. Certified funds

    d. Money order

4. Accounts that remain unpaid will be referred to the Minnesota Department of Revenue, or another collection agency, for repayment of the debt.

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  Policy History:
Date of Adoption:  April 2016
Date of Implementation:
Date and Subject of Revisions: 
Next Review Date:  2018-19
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