6.5.1 Facility Rental
Related Minnesota State Board Policy: | 6.7 Real Estate Transactions |
Related Minnesota State Board Procedure: | 6.7.2 Use of College and University Facilities |
Purpose: To provide a process for the reserving of campus facilities for Normandale staff. |
|
Part 1: Reserving a Normandale Kopp Student Center Meeting, Multi-Purpose or Banquet Room | |
Subpart A: Requests for facilities in the Kopp Student Center must be directed to the Student Center/Student Life Assistant at 952-368-8120 or by completing a Facility Request form online at |
|
Subpart B: A three-business-day notice is required for meeting and conference rooms. |
|
Subpart C: A minimum of 30 days prior to the event is required for multi-purpose and banquet rooms. |
|
Subpart D: Recognized Student Clubs and Organizations room request are given priority in booking. |
|
Subpart E: The first opportunity for staff or faculty to book a meeting in the Kopp Student Center for the following academic year will be April 2. Large staff and faculty events may be booked at any time. |
|
Subpart F: If there is a conflict with the requested facility, and the organization representative wants to negotiate with the group who has the facility reserved, the Event Coordinator may contact the group who has the facility reserved and facilitate any potential negotiations. |
|
Subpart G: Upon receiving the electronic confirmation, it is the responsibility of the organization reserving the facility to establish that the facility reservation is correct and complete. |
|
Subpart H: Confirmed requests are processed by the Event Coordinator in the order they are received.
|
|
^ top | |
Part 2: Non Kopp Student Center Facility Requests | |
Subpart A: Request for all non-Kopp Student Center space must be directed to (952) 358-8115.
|
|
Subpart B: If you have I.T. needs, contact I.T. by using the Ask a Question tool in AskUs on the employee portal. Please note- all rooms have a whiteboard, computer, and projection system. |
|
Subpart C: All catering needs must be coordinated through Lancer catering 952-487-8615. No outside food and beverage is allowed. |
|
Subpart D: Setup, or special equipment needs must be requested by using the Ask a Question tool in AskUs on the employee portal. |
|
^ top | |
Procedure History: Date of Adoption: Date of Implementation: Date and Subject of Revisions: Next Review Date: |
|
^ top |