5.16 College Intranet

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Chapter 5: Administration

Related Minnesota State Board Policy: None.
Related Minnesota State Board Procedure: None.

Purpose: The college intranet is the central vehicle for internal campus communications. The college has established policies, governance structure, and guidelines that pertain to the appropriate use of internal communications.  The college has designated the web strategy committee as the governing body for the intranet.

Part 1: Definitions
  1. Internet website.
    The website sps.normandale.edu is the official internal website of the college and is internally referred to as the Employee Portal.  All Normandale employees listed in Active Directory have access to the Employee Portal and are expected to access it to access campus communications and information.
  2. Active Directory.
    Active Directory provides central authentication, authorization services, and enforcement of security policies for networked Windows based computers.  An employee must be added to this directory to access Normandale computer systems.
  3. Site Administrator.
    Employee appointed by the Department Head, Dean, or Cabinet Member to coordinate the development and maintenance of departmental websites on the Employee Portal. This individual is responsible for reviewing and approving designated web content.
  4.  Content Providers.
    Any Normandale employee that adds or maintains content on the Employee Portal is considered a content provider.
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Part 2: Responsibilities

Subpart A: Web Strategy Committee. This committee is responsible for establishing, revising, and overseeing implementation of and compliance with Normandale’s Employee Portal policies and guidelines. It has authority for the structure and content of the top-level and secondary pages of the primary website, and authority for the structure for the remaining pages.  This committee has the right to initiate the removal of inappropriate content sites that do follow established policies and guidelines.  This committee is authorized to define permissions granted to all content providers.


Subpart B: Marketing Communications. Marketing Communications is responsible for recommending the look and feel of the user interface of the Employee Portal to the Web Strategy Committee.


Subpart C: Information Technology. Information Technology Services (ITS) is responsible for the establishment and enforcement of policies that relate to providing stable, functional, and secure intranet.


Subpart D: Content Providers. Content providers are responsible for receiving training and following established guidelines. Content providers are responsible for providing accurate and up-to-date information. 

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  Policy History:
Date of Adoption:  Established prior to 2011
Date of Implementation:
Date and Subject of Revisions:
Next Review Date:  2015-16
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