5.15 Record Maintenance
5.15 Record Maintenance and Retention
Related Minnesota State Board Policy: | 5.22 Acceptable use of Computers and Information Technology Resources |
Related Minnesota State Board Policy: | 5.23 Security and Privacy of Information Resources |
Related Minnesota State Board Procedure: | 5.22.1 Acceptable use of Computers and Information Technology Resources |
Purpose: Data maintained by Normandale Community College is subject to applicable employee and student data practices laws, including the Minnesota Government Data Practices Act and the federal Family Educational Rights and Privacy Act. Users are responsible for handling government data to which they have access or control in accordance with applicable data practices laws. |
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Part 1: Definitions | |
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Part 2: Responsibility for Private Data | |
Responsibility for data privacy. Under the guidance of the DPCOs, all employees are responsible for maintaining the confidentiality and security of employee and student records in accordance with applicable law. |
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Part 3: Record Retention Schedule | |
Record retention schedule. Each administrative area that collects and maintains data shall implement a record retention schedule that complies with applicable laws and industry best practices. |
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Part 4: Access to Private Data | |
Access to private data. Access to private data shall be restricted to those with legitimate interest, as defined by law. The DPCO, in consultation with the Office of General Counsel, shall respond to third party requests for private data. |
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Policy History: Date of Adoption: Established prior to 2011 Date of Implementation: Date and Subject of Revisions: Next Review Date: 2014-15 |
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