3.19.1 Last Day of Attendance

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Chapter 3: Educational Procedures

Related Minnesota State Board Policy: None.
Related Minnesota State Board Procedure: None.

Purpose:  To conform to federal regulations for institutions that administer federal financial aid, Normandale Community College faculty must provide last date of attendance information for students who never attend, who stopped attending during the course of the semester, or who receive a grade of No Credit (NC) in a course.

Part 1: Definitions

Subpart A:  Last Date of Attendance

For purposes of this policy, the last date of attendance is determined to be:

  1. The last day the student attended class in courses in which attendance is taken by the instructor;
  2. The last day on which a student submitted an assignment, quiz, test or other academically-related activity;
  3. The last day on which a student actively participated in a group or online activity in classes in which attendance is not regularly taken.
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Part 2: Reporting

Faculty will report non-attendance utilizing the faculty portal services in Minnesota State’s eServices system.  Faculty must report a student’s non-attendance or last date of attendance as soon as they are reasonably certain the student will not attend or will no longer attend. 

The first day faculty can report a last date of attendance or no-show is after the fifth class day of the semester. 

The last day to report is the semester grading deadline.

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Part 3: Student Financial Aid Implications

Financial aid recipients who fail to attend or who stop attending a term may be subject to a reduction or cancellation of financial aid funds already disbursed.  The student’s aid package, enrollment level and attendance all help determine whether aid must be repaid and how much.

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Part 4: Grading

Subpart A:  A student who has never attended or participated in a class will be assigned a grade of FN for classes that utilize the A-F grading method or NC for those that utilize the Pass/No Credit grading method.


Subpart B:  A student who as attended or participated in at least one day or activity will be assigned a grade of FW for classes that utilize the A-F grading method or NC for those that utilize the Pass/No Credit grading method.


Subpart C:  Grade changes
Prior to the course withdrawal deadline, students may visit the Records Office to change an FN, FW or NC grade to a W (withdrawal).  The last date of attendance that was reported by faculty will remain unchanged, so the impact on the student's financial aid award (that occurred when the instructor reported the last date of attendance) for that semester will remain unchanged, as well.

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  Procedure History:
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