Refund Policy

Except for the provisions for financial aid recipients as outlined in this section, tuition and fees will be refunded according to the policy described herein.  Refunds will be processed after the free drop period and after the student's account balance has been paid in full.


Refunds will not be issued unless the student's entire account has a credit balance. This includes unpaid fines or fees, charges for previous semesters, and tuition and fees for an upcoming term that may be due at a future date.

Refunds will be issued to the account holder (the student) either by check (mailed to the address on file with the college) or by direct deposit. Direct deposit sign up is available by logging into the Minnesota State web portal (eServices) and going to "Direct Deposit Setup" under the Financial Aid section.

Course Exchange

During the drop period, if a schedule change increases the total credits for which a student is enrolled, as in canceling a 3-credit course and adding a 4-credit course, the tuition and fees paid for the original course will be applied to the new course, and the student must pay for the additional credit(s) when the course is added.  If the changed program results in fewer credits, as in canceling a 4-credit course and adding a 3-credit course, a refund of the credit differential will be issued.

If the student completes a schedule change after the drop period ends, the original course will receive a grade of W.  The student must submit an appeal for a course exchange to drop the withdrawn class and reverse the tuition and fee obligations, and to apply the prior payment to the added class.  The tuition and fee reversal will be no more than the cost of the number of credits added.  Course exchanges that occur after financial aid disbursement may result in reduction or cancellation of the student's financial aid award.  For this reason, financial aid recipients are strongly encouraged to consult a financial aid officer before changing their schedule.

Fall and Spring Semesters

Through the first 5 days of the semester (or one day after the class begin date for late-starting or weekend classes), students may drop classes and receive a refund for the cost of the class(es) dropped. After that point, a withdrawal (W) grade is recorded and students are financially responsible for those credits.

A student who withdraws from all classes after the 5th day of the term will be refunded according to the following schedule (no refund is allowed if the student remains in one or more classes).

Withdrawal from all classes only

Refund Allowed

6th-10th day of the term (grade of W)

75%

11th-15th day of the term (grade of W)

50%

16th-20th day of the term (grade of W)

25%

Summer Semester

The summer semester begins in late May or early June and ends during or after the first week of August. Various sessions are offered within the summer semester, with varying start dates and lengths. The summer refund policy is as follows:

Through the first 5 days of the summer semester (which begins in late May) or one day after the first class meeting for all other classes, students may drop classes and receive a refund for the cost of the class(es) dropped. After that point, a withdrawal (W) grade is recorded and students are financially responsible for those credits. A student who withdraws from all classes between the 6th and 10th day of the summer semester will be refunded 50% of their tuition and fees. No refund is allowed if the student remains in one or more classes. There is no refund for withdrawal after the tenth day of the term.

Refund Policy for Students with Denied Financial Aid Suspension Appeals

A student who submits a properly completed suspension appeal form (including appropriate documentation) on or before that semester's published suspension appeal deadline may be granted permission to drop a class or classes with refund after the drop/refund deadline if the financial aid suspension appeal is denied after the semester begins. The student will be notified via college email or other means of this decision. The student will then be given five business days after the notification date (e-mail timestamp) of such denial to elect to drop all or a portion of their enrolled academic credits without penalty or obligation. The dropped credits will be treated as a cancelled registration, the same as if the drop were recorded prior to the term's registration and financial obligation date, and the tuition/fee charges related to the course or courses will be removed from the student's financial liability to the college.

A student who elects to drop all or a portion of their enrolled academic credits within the five business days after the notification of denial for financial aid reinstatement must withdraw from the class(es) no longer desired and must notify the college of this decision by submitting a drop/refund appeal form, with documentation of the denied appeal, to the Records Office within this timeline. All or a portion of a student's enrolled academic credits dropped/withdrawn later than five business days after the notification of denial will be subject to normal college academic and financial policies.

This provision is available only to students who are subject to the tight timelines that occur between certain academic terms.

Therefore, students who meet the following critera are granted this provision:

  • Receive suspension notices after fall semester and submit appeals for financial aid eligibility for the subsequent spring semester,
  • Receive suspension notices after spring semester and submit appeals for financial aid eligibility for the subsequent summer semester, or
  • Receive suspension notices after summer semester and submit appeals for financial aid eligibility for the subsequent fall semester

Students who fall under the following circumstances are not granted this provision:

  • Receive suspension notices after spring semester and submit appeals for financial aid eligibility for the subsequent fall semester, or
  • Submit appeals for financial aid eligibility following a suspension that occurred earlier than the most recent prior term.