3.9.1 Grading

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Chapter 3: Educational Procedures


Related MnSCU Board Policy: 2.9.1 Financial Aid Satisfactory Academic Progress  
Related MnSCU Board Procedure: 3.29.1 College and University Transcripts

Purpose:  To establish fair and consistent procedures for grading students' coursework.

Part 1: Grades
 

Each class taken for academic credit will be assigned a final grade by the faculty who delivers the instruction.

 

Subpart A:  Valid Grades 

The following grades are valid for Normandale Community College.  Normandale does not use +/- grading symbols.

A

Superior achievement of course requirements; 4 grade points per credit.

B

Above average achievement of course requirements; 3 grade points per credit.

C

Average achievement of course requirements; 2 grade points per credit.

D

Below average achievement of course requirements; 1 grade point per credit.

F

Failure. Student did not meet minimum course requirements; 0 grade points per credit (included in GPA).

FN

Failure. Student never attended the course; 0 grade points per credit (included in GPA). This grade is assigned as a result of faculty last date of attendance reporting.

FW

Failure. Student attended one or more class sessions but did not complete course. In the opinion of the instructor, student did not complete enough assignments and/or course activities to make normal evaluation of academic performance possible; 0 grade points per credit (included in GPA).

This grade is assigned as a result of faculty last date of attendance reporting.

I

Incomplete. A temporary grade issued when the instructor has reasonable expectation that the student can complete unfinished course requirements; 0 grade points per credit; excluded from GPA but considered during the evaluation of Satisfactory Academic Progress completion rate requirements. 

If work is not made up, the Incomplete will automatically change to an F at the end of the subsequent semester.

P

Pass. Indicates successful achievement of requirements with a minimum grade of C; 0 grade points per credit; excluded from GPA but considered during the evaluation of Satisfactory Academic Progress completion rate requirements. May be used only in courses numbered below 1000 and other select courses as approved by the College’s meet and confer process.

NC

No Credit. Indicates inadequate achievement of requirements; 0 grade points per credit; excluded from GPA but considered during the evaluation of Satisfactory Academic Progress completion rate requirements. May be used only in courses numbered below 1000 and other select courses as approved by the College’s meet and confer process.

AU

Audit. 0 grade points per credit; excluded from GPA. Audited courses are not given college credit, are not eligible for financial aid or VA benefits and cannot be used to satisfy graduation requirements.

W

Withdrawal after the first five days of the semester up to the 80th percent point of the semester (this time period is adjusted for the summer session and for classes that do not meet the full length of the term); 0 grade points per credit; excluded from GPA but considered during the evaluation of Satisfactory Academic Progress completion rate requirements. 

A grade of W cannot be assigned by faculty but may be assigned by College administration as a result of the student’s failure to pay tuition, failure to attend classes, failure to meet course prerequisites, failure to meet the standards of satisfactory academic progress, violations of the code of conduct and other situations. 

Once a student is withdrawn from a course, the student is no longer allowed to attend or participate in that course.

Z

Class in progress or no grade reported; 0 grade points per credit; excluded from GPA but considered during the evaluation of Satisfactory Academic Progress completion rate requirements.

 

Subpart B:  Exceptions to Faculty Submitting Grades
Certain circumstances may permit the registrar, a college administrator, or a designee to submit final grades.

  1.  The registrar shall assign final grades in the following circumstances:
    1. When faculty grade entry results in error or omission and the documentation in the registrar’s possession reflects a final grade.
    2. When an Incomplete grade has not been assigned an alternate final grade by the end of the term that follows the term in which the incomplete grade was assigned.
    3. When approving a student’s appeal for a late course withdrawal.
  2. In the absence of the instructor of record, a designee may be assigned to submit final grades.
 

Subpart C:  College Administration Grade Submission
The Dean of Student Services, division dean, academic vice president and Student Affairs vice president may assign a final grade as described in Subpart A.1.  The division dean and academic vice president may also assign a final grade as a result of a student complaint or grievance or when acting on the instructor’s behalf.

 

Subpart D:   Grade Changes
Faculty and others, as described in Subpart B.1-3, may submit grade changes when a student’s initial grade has changed.  Grade changes are accepted by the registrar in writing with the instructor’s dated signature or via email from the instructor’s official college email address.

 

Subpart E:   Final Grades
The final grading deadline for each term will be determined by the registrar and communicated to faculty and administration.  Faculty will be given, at minimum, two business days following the last day of finals week to submit grades.  During summer terms, faculty will be allowed a minimum of two business days after the session end date to submit grades.  Final grade reporting is completed in MnSCU eServices.  Faculty must submit a copy of their grade book to the Records Office for permanent archiving.

 

Subpart F:  Exception to Grade Deadline
The following circumstances allow the temporary or permanent assignment of grades prior to course completion:

  1. Student or college-initiated withdrawal.  After the drop period ends and prior to the withdrawal deadline (80% point of the term or course), a student may withdraw from a class.  A final grade of W will be assigned.  Normandale administration may also assign a grade of W as described in Part 1 Subpart A.
  2. Last date of attendance reporting.  Faculty are required to report students’ non-attendance as soon as they are reasonably certain the student has not or will no longer attend.  Default grades of FN or NC are assigned for students who have never attended and FW or NC for students who attended at least one day.  Students may visit the Records Office to change their FN, FW or NC grades to W through the end of the withdrawal period.  The last date of attendance as reported by faculty will not change with the grade change.
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Part 2: Grading Options
 

Each course will be assigned a default grading option, approved by the College via the meet and confer process.  Students can elect any valid grading option at the time of course registration through the course withdrawal deadline utilizing the eServices registration tool or by visiting the Records Office.

 

Subpart A:  Pass/No Credit Grading Option
All courses numbered below 1000 can be graded on a Pass/No Credit basis, an A-F basis or as an audit.  The default grading option for all courses is A-F unless otherwise specified in the course’s catalog description.

 

Subpart B:  Audit Grading Option
All courses in the Normandale curriculum can be audited.  The fee for such a course is the same as for credit.

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Part 3: Repeated Courses
 

Subpart A:  Courses Repeatable for Credit
When the catalog description indicates a course is repeatable for credit, the student will receive credit and grades for each instance of the course up to its designated maximum.  Once the maximum is reached, the College will count the credits and the highest earned grades in credit and GPA totals.

 

Subpart B: Courses Not Repeatable for Credit
When a course can be taken once for credit, the College will count the credit and highest grade earned when calculating the student’s credit and GPA totals.  For purposes of course repeats, grades are considered in the following order: A, B, C, P, D, NC, F/FN/FW.

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  Procedure History:
Date of Adoption: 
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