2.1 Acceptable Forms of Identification Policy

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Chapter 2: Students

2.1 Acceptable Forms of Identification Policy


Related Minnesota State Board Policy: None
Related Minnesota State Board Procedure: None

Purpose:  Determination of the true identity of a student who has requested information, services or activities pertaining to a student’s record, such as placement testing, is necessary to insure the college’s compliance with the Federal Educational Rights and Privacy Act (FERPA) guidelines.

Part 1: The College has established an approved list of identification. (see attachment)
 

Subpart A:  Approved photo identification is needed to receive FERPA protected data.

 

Subpart B:  Approved photo identification is needed to receive services reserved to enrolled students.

 

Subpart C: Approved photo identification is needed to participate in activities pertaining to a student’s record such as placement testing.

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Part 2:  Approved forms of identification must be as current as possible to ensure the photo likeness.
 

Subpart A:  A two-year limit for expired approved forms of identification will be accepted.

Subpart B:  State ID renewal forms will only be accepted with the original clipped state ID and vice-versa.

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  Policy History:
Date of Adoption:  Established prior to 2011
Department / Owner: Finance / Nancy Pates
Next Review Date:  12/06/2022
Date and Subject of Revisions:
10/30/18, MnSCU changed to Minnesota State Colleges and Universities and formatting changes.
^ top  Posting Updated 12/28/2018