1.4 Policy on Policies

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Chapter 1: Organization

Related Minnesota State Colleges and Universities Board Policy: None
Related Minnesota State Colleges and Universities Board Procedure: None

Purpose:  To provide a framework through which college policies are created, revised and approved and that policies are properly and timely conceived, drafted and vetted.

Part 1: Definitions 

Subpart A:  Policies are statements of institutional positions on various topics. They meet criteria in one of the following categories:

  1. Supports the college's mission and values
  2. Ensures the institution's compliance with external mandates
  3. Assures efficient use of resources
  4. Reduces risks
  5. Promotes consistency by those acting for the institution

College policies impact the entire institution and their applicability is not limited to a single institutional unit.   They are developed to guide institutional decisions or actions.


Subpart B:  Minnesota State System policies are those approved by the Minnesota State Board of Trustees.  Campus policies may be required by Minnesota State policies or may be developed to meet the specific needs of the campus.  Campus policies may not be in conflict with Minnesota State policies.


Subpart C: Procedures are written statements of specific processes initiated to implement a policy.  Procedures are subject to regular change to improve the manner in which a policy is administered.  Procedures are not policies. Procedures are the methods for implementing policies.

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Part 2: Policy Approval and Revision 

Subpart A:  Policy proposals regarding academic affairs and standards are submitted to the Academic Affairs and Standards Council. New policies and changes to existing policies approved by the Academic Affairs and Standards Council are subject to approval by the President before they are final.

Subpart B:  Policy proposals regarding topics outside of academic affairs and standards are submitted to the appropriate campus committee and then reviewed by Faculty Shared Governance Council for recommendation to the President.


Subpart C: The Student Senate is the official representative of the students and shall be consulted regarding policies that have student impact.


Subpart D: Policy development is an inherently interactive process and there may be multiple feedback loops in the course of drafting and revising policies.  All new or proposed revised policies will be posted and available for review by the campus community prior to their final approval by the President.


Subpart E: Communication, promulgation and training relative to new or substantially revised policies will be the responsibility of designated committees or employees.

^ top  Subpart F:  Designated committees or individual employees are charged with regular review of existing policies, recommending the need for new policies,  proposing the elimination of existing policies and developing related procedures.  This review shall happen at least every three years.


Policy History
Date of Adoption:  9/2012
Department Owner: President's Office
Date and Subject of Revisions:
10/30/2018, MnSCU changed to Minnesota State Colleges and Universities; formatting changes.
Next Review Date: 07/10/2022

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