Policies

INDEX:

Aid Disbursement
Books & Supplies
Calculation of Financial Aid Eligibility
Financial Aid Adjustments
Financial Aid Satisfactory Academic Progress Policy
Other Information
Priority Deadline
Refunds and the 'Return of Title IV Funds' Policy
Tuition/Fee Deferment Policy

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Priority Deadline


The Financial Aid and Scholarship Office has a PRIORITY DEADLINE of April 1st preceding the academic year for which you are applying. This means that if a student turns in all documents needed to complete their file by the priority deadline, they will be given first consideration for all grants, student employment, and loan programs for the following school year. Files completed after the priority deadline will be reviewed on a first-come, first-served basis with funds still available. If you want to have your financial aid in place for Fall term you need to have your file complete with us by July 1st.

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Calculation of Financial Aid Eligibility


Financial aid eligibility is calculated by mathematical formulas beginning with Federal Methodology (FM). FM is the Federal formula that calculates your Expected Family Contribution (EFC) based on the information that you provide on the FAFSA, and is calculated by the Central Processing System (CPS).

Your EFC is the amount you and your family are expected to pay toward your educational expenses. The next step in the eligibility calculation process is done by NCC. NCC, using several methods, determines how much it costs to attend NCC for an academic year. This figure is called the Cost Of Attendance (COA).

The COA and EFC are used to determine all of your financial aid awards.

We calculate aid as follows: COA - EFC = remaining need. The Federal PELL Grant award is based on the EFC. All other programs are based on remaining need. Your aid package cannot exceed your financial need, however, some forms of aid may be used to meet your EFC. The FINANCIAL AID ESTIMATION FORM can be used to prepare an estimate of your Expected Family Contribution (EFC) and financial need.

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Aid Disbursement


All financial aid disbursement begins on the 6th day of each term. Meaning, if you owe Normandale for tuition, fees, books or other charges and your aid application is complete, your aid will be applied to those charges on that date. For students who complete their aid application on or after the second week of classes, aid will be disbursed 3 times per week during the term. If your tuition, books and other charges exceed your total financial aid, you must pay the balance due within 10 days after aid disbursement.

If your total financial aid exceeds your tuition, books and other charges, the balance will be sent to you starting on the 9th day of the term. If you have signed up for Direct Deposit, the funds should be deposited to your bank account in 24-48 hours. If you did not sign up for direct deposit, checks will be mailed to your permanent address on file via postal mail and should get to you in about a week. You should verify that your permanent address is correct.

DIRECT DEPOSIT IS THE FASTEST WAY to have any excess financial aid funds direct deposited to your checking or savings account. Complete the Direct Deposit Authorization process through e-services. Processing of this form requires 5 days lead time prior to disbursement.

For student employees, all students' payroll checks will be direct deposited to the student's checking/savings account.

You must maintain eligibility for the aid programs to receive the awards. You must be enrolled and regularly attending classes. If you will not be attending Normandale YOU MUST drop all classes prior to the 5th day of the term to avoid financial penalty.

You can view your financial aid awards and the amount credited to your account at E-services.

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Books & Supplies


Normandale offers a book charging service for students who are receiving financial aid and need to purchase their books prior to when aid is disbursed. You may only take advantage of this service if you have received your Award Letter, are registered, and your total aid exceeds your tuition and fees.

You may only take advantage of this service if Normandale has received the results of your FAFSA application by the payment deadline, you have received your Award Letter, are registered, and your total financial aid exceeds your account balance. Students with balances due for prior terms will not be able to participate in the book charging program.

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Financial Aid Adjustments


YOUR CLASS SCHEDULE MUST BE FIRM AND YOU SHOULD NOT MAKE ANY CHANGES AFTER THE 5th DAY OF THE TERM OR YOU RISK AID REDUCTIONS. If you decide to add a course after the 5th day of the term your Pell Grant cannot be adjusted for the increase in credits. If you drop a class and add another class that is the same number of credits after the 5th day of the term, your aid will be negatively affected, as the add will not be recognized.

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Other Information


Students have the responsibility to submit forms on time, keep financial aid appointments, check the Financial Aid and Scholarship Web Page, Financial Aid and Scholarship Bulletin Board, and the Weekly Bulletin regularly for updates and new information and use the aid for the purpose of attending college and related expenses.

If you are interested in learning more general information about financial aid, good sources on the Internet are:

To learn more about financial aid at NCC:

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Tuition/Fee Deferment Policy


Students who have not paid tuition by the payment deadline may be dropped from all of their classes per MnSCU policy 5.12 unless at least one of the following conditions are met:

  1. You have applied for the Nelnet Payment Plan and have submitted the required down payment
  2. You have applied for financial aid by completing the FAFSA and Normandale has received the results of your FAFSA application
  3. You have submitted a Third Party Authorization Form to the Business Office
  4. You have enrolled in the Post Secondary Enrollment Options (PSEO) program and have submitted your PSEO form, signed by your high school counselor, to the Business Office. This form must be completed and turned in each semester
  5. The Business Office has received advance payment of a scholarship, scholarship notice, or other approved waiver at least equal to the amount of tuition and fees due.

If you do not meet the above criteria, you MUST pay your full tuition/fees by the established payment deadline or your courses MAY BE DROPPED. If you decide not to attend, do not rely on the college to drop you.

It is your responsibility to drop your classes by the drop deadline to avoid payment obligations.

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Refunds and the 'Return of Title IV Funds' Policy


Financial aid recipients who completely withdraw from a term or stop attending prior to the 60% point of that term are subject to the federal return of Title IV fund rules for any federal aid not earned and the Minnesota Office of Higher Education refund calculation for Minnesota State Grant and SELF Loan.

Examples of both calculations are available in the Business Office at the student's request.

The student may also be eligible for a refund of a portion of the tuition and fees paid to Normandale for the semester, according to the Normandale refund policy. If the student received financial aid, then a portion of the refund will be returned to the grant or loan program from which it was received and the student may owe Normandale for a portion of the tuition and fees.

If a student will be withdrawing completely from a term, they must do so according to Normandale's withdrawal policies.

The transaction must be completed in person or via Normandale's online system.

If done through the online system, the student MUST contact the Business Office at 952-358-8227. The withdraw must be completed by the published deadlines and the student is responsible for understanding the impact of such action on their student account.

Normandale's Refund Policy exists for calculating the refund of institutional charges. The federal "Return of Title IV Funds" formula dictates the amount of federal Title IV aid that must be returned to the federal government by the school and the student.

Normandale's Refund Policy is as follows:

Registration Changes: Refund Allowed for Partial or Total Drop in Credits: Refund Allowed for Total Withdraw:
Fall/Spring Semester    
Prior to 1st day of term 100% 100%
During first 5 days of term* 100% 100%
6th - 10th class day of term 0% 75%
11th - 15th class day of term 0% 50%
16th - 20th class day of term 0% 25%
Remainder of Semester 0% 0%

* Or one class day (next business day) after first class session for late starting or weekend classes.

For Summer Term: Refer to the summer class schedule.

The federal formula requires a return of Title IV aid if the student received federal financial aid and withdrew or stopped attending all classes on or before completing 60% of the semester. The percentage of Title IV aid to be returned (that which is unearned) is equal to the number of calendar days remaining in the semester divided by the number of calendar days in the semester. Scheduled breaks of more than four consecutive days are excluded.

The responsibility to repay unearned aid is shared by the institution and the student in proportion to the aid each is assumed to possess.

The institution's share is allocated among the Title IV programs, before the student's share, in the following order:

  1. Federal and Federal Direct Unsubsidized Stafford Loan
  2. Federal and Federal Direct Subsidized Stafford Loan
  3. Federal and Federal Direct PLUS Loan
  4. Federal Pell Grant
  5. Academic Competitiveness Grant
  6. Federal SEOG.

Any remaining unearned aid is the responsibility of the student, must be collected from the student, and then allocated among the Title IV programs in the order indicated above.

Normandale will calculate and return its share of unearned Title IV funds and notify the student no later than 30 days after it determines that the student withdrew and return the funds within 45 days. Students return their share of unearned aid attributable to a loan under the terms and conditions of the promissory note. Normandale may allow the student to repay unearned aid attributable to a grant under a payment arrangement satisfactory to Normandale. However, the student is not responsible for returning funds to any grant program to which they owe $50 or less.

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Financial Aid Satisfactory Academic Progress Policy


You must make satisfactory academic progress towards a degree or certificate to attend Normandale and remain eligible for financial aid. Click here to read the Satisfactory Academic Progress Policy effective Fall 2011 and beyond.

As a reminder, you are responsible for reading the full Satisfactory Academic Progress policy in the College Catalog. It describes in much more detail all aspects of the policy and your rights and responsibilities. After you have read the full policy, if you have questions, please see an academic advisor or counselor.

Have a Question? Ask Us here.