The common course outlines area of the website has been upgraded/updated.
Before, all the CCOs were all kept on one page in the website under Academic Resources.
They are still there, but have been broken down to individual pages for each course program.
This makes it much easier to update (don't have to sort through the long list of 600+ courses anymore) and from the user's standpoint, easier to find.
Now each CCO page (say ACCT) has a clone of itself sitting in the department's section of the website (e.g. www.normandale.edu/accounting).
If you update the master page, still kept in the CCO section of the website, it will automatically update the department version.
This is the main reason it's now easier to find the CCOs since they are now in 2 places on the website.
First of all, all posted CCOs should be in the PDF format.
Currently, all CCOs have their course prefix followed by a DASH, followed by the course number DOT pdf:
Things You Should Avoid
Don't leave any spaces in a CCO file title like this:
^ the reason you don't want to do that is that all browsers insert "%20" wherever there is a space in a file title. So it looks like this in the browser:
Don't use anything other than a DASH to separate words in a file title.
Even an underscore ( _ ) will produce the "%20" characters in some browsers.
Plus, using other characters in a file name can make a browser think it's web code and not a PDF, essentially preventing the PDF to load.
The supreme example of this that will make any file not load online if it has it in its file name is the ampersand ( & ) in a file title e.g. ACCT & BUSN 2220.pdf
So, to keep things simple and uniform, just use a DASH (with no spaces) for CCO titles.
Don't use CCO in the file name anywhere e.g. ACCT-1051-CCO.pdf
Don't add the course name into the title of the CCO file. The best place for that is in the TITLE field when you go to link the file on the CCO page.
All of these rules are to make the files easier to read and allow them to show up in a search engine.
Before, you would open ASSETS in the CMS, go to Documents, click the PLUS sign ( + ) to the immediate LEFT of Documents, opening the Documents subfolders, scroll down to "cco," then click that which would open the list of 600+ CCOs, arranged alphabetically.
Now, each course program has its own subfolder inside the "cco" documents folder, named after the 4 letter prefix e.g. "acct."
Step 1: open the Documents folder in ASSETS, then scroll down to cco -
Step 2: Then open the cco subfolders to find your program's subfolder -
DO NOT upload CCO PDFs to the cco root folder. Put all your CCOs in their proper subfolder, not the main one.
Step 3: click on your program's subfolder to reveal its contents for uploading/deleting.
Use the chainlink LINK in the CMS editor to link a newly uploaded CCO PDF.
This will open a "dialog box" that needs to be filled in, once your CCO has been selected in its subfolder.
At the very top of this dialog box, make sure the DOCUMENT radio button is filled in.
Click the files icon to browse the ASSETS Document folder for your CCO's subfolder:
Moving down the list of fields in the dialog box, make sure the TARGET field is set to "Open in new window (_blank)."
And make sure the TITLE field is filled in with the course code, course number and course title, in that order.
Also note, do NOT blend the course code into the course number (e.g. ACCT1051) but put a SPACE between the two in the title (ACCT 1051). Putting the space between the course code and number makes it more search engine friendly, important when you are searching for course information.
Do NOT add anything else like "PDF" or "CCO" in the title.
Disregard the CLASS field in the link dialog box.
Mostly so editors don't get confused, it's important to rename any NEW CCOs so that your computer's cache doesn't bring up the old one.
What's the best way to rename each "edition" of a new CCO?
While the ASSETS folder will date stamp all uploaded documents, it's also nice to make sure that the new one is a new one at a glance.
Since CCOs are rarely updated more than once a year, it would be safe to tag each new CCOs file name with the year on the end, preceded by a dash.
Using our ACCT 1051 example, the new version would be named "ACCT-1051-2015.pdf"
^ Again, make sure you precede the year with a dash, no spaces.
Once you have linked the new CCO, checked to see if it works in PAGE VIEW inside the CMS edit form, then do everyone a favor and go back into ASSETS and DELETE the old one.
As always, be careful what you are doing when you delete an old, outdated CCO, since once it's gone, it's gone.