7.5.1 Waiver of Fees

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Chapter 7: General Finance Provisions

7.5.1 Waiver of Application and Orientation Fees


Related MnSCU Board Policy: 5.11 Tuition and Fees
Related MnSCU Board Procedure: 5.11.1 Tuition and Fees

Purpose:  The current and approved policy of Normandale Community College is to charge each new entering student a $20 application fee and a $25 orientation fee for attendance at a first time Advising and Registration event.  Under certain circumstances these fees may be waived or removed with supporting documentation and written approval from the Director of Admissions to the Business Office Supervisor for auditing purposes.

Part 1: Conditions under which the Application Fee May Be Waived:
 

Subpart A:  Financial Hardship

  1.  The application fee may be waived for applicants providing evidence of financial hardship.
  2.  The supporting documentation should be on letterhead and contain the applicant’s name.
    1. Supporting documentation can include but is not limited to:
      1. A letter from a high school counselor or third party service organization (TRIO, Admission Possible, etc.)
      2. A NACAC or MnACC waiver request form
      3. Evidence of receipt of economic assistance (WIC, welfare, food stamps, subsidized housing, etc.)
      4. Evidence of current unemployment 
  3. An Admissions Waiver form and the supporting documentation will be scanned and attached to the applicant’s image file. 
  4. The Director of Admissions will review and forward names and student tech IDs to the Business Office Supervisor with an email approving the application fee waivers.
 

Subpart B:  Service Member Status

The application fee can be waived for those individuals currently active in any branch of the U.S. military service, or a veteran of U.S. military service. 

  1.  An applicant can show a military identification card.  Other supporting documentation may include a copy of current or discharge orders which include the service member’s name.
  2. It is illegal to copy the ID card, so the Admissions staff member will complete and sign an Admissions Waiver form indicating he/she has seen the military ID card.
  3. The form and supporting documentation will be scanned and attached to the applicant’s image file. 
  4. The Director of Admissions will review and forward names and student tech IDs to the Business Office Supervisor with an email approving the application fee waivers.
 

Subpart C:  Marketing Purposes

The application fee can be waived for prospective students attending and applying at an Admissions promotional event or for applications received at a high school visit or community event.

  1. For online applications, a promotional code is used in ISRS, which prevents an accounting entry on the student’s record charging an application fee.
  2. For paper applications the application is stamped as “waived fee” and a waiver form is completed by the Admissions staff and scanned in the student’s imaged file.
  3. The Director of Admissions will review and forward names, student tech IDs and the reason for the waiver to the Business Office Supervisor with an email approving the application fee waivers.
 

Subpart D:  Non-Admitted Students

  1. A non-admitted student is an individual who submitted an application to the college, but did not pay the application fee or was never admitted to the college and remains in pending status.
  2. At the end of each application cycle, pending applications will be cancelled.  The individual will need to submit a new application in a future application cycle.  The application fee can be removed as the student was never admitted to the college.
  3. The Director of Admissions will review and forward names and student tech IDs to the Business Office Supervisor requesting removal of the fee from the accounting module on the students’ records in ISRS.
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Part 2: Conditions under which the Orientation Fee May Be Waived:
 

Subpart A:  Non-Registrants

  1. New degree-seeking students who attended an Advising and Registration session but did not become an enrolled student (did not register or registered and dropped all courses prior to or during the 100% refund period) will still be charged a $25 orientation fee. 
  2. At the end of each registration cycle, non-enrolled students with only an outstanding orientation fee will be notified via US mail by the Business Office to:
    1. Pay the fee by a designated date and be able to proceed with registration for a future semester or,
    2. The fee will be removed from the students’ records in ISRS and the student will be required to attend another Advising and Registration session in a future semester.
  3. The Business Office will forward the names and student tech IDs to the Admissions Office of those students who did not pay and a registration hold will be placed on the students’ records in ISRS
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Part 3: Authorization to Waive the Application or Orientation Fee
 

Subpart A:  Admissions personnel are authorized to waive application and orientation fees under the conditions outlined above.

  1. The Director of Admissions will approve and forward names, student tech IDs, and the reason for the fee waiver or removal to the Business Office Supervisor.
 

Subpart B:  Exceptions outside of the conditions above may be granted by the Vice President of Student Affairs.

  1. The Vice President of Student Affairs will approve and forward names, student tech IDs, and the reason for the fee waiver or removal to the Business Office Supervisor.
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  Procedure History
Date of Adoption
Date of Implementation
Date and Subject of Revisions
Next Review Date
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