3.20 Drops & Withdrawals

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Chapter 3: Educational Policies

3.20 Course Drops and Withdrawals


Related MnSCU Board Policy: 5.12 Tuition and Fee Due Dates, Refunds, Withdrawals and Waivers
Related MnSCU Board Policy: 5.11 Tuition and Fees
Related MnSCU Board Procedure: 3.34.1 Official Academic Semester Start Dates

Purpose: To comply with MnSCU policy for the refund of tuition and fees and for the period in which a student may drop or withdraw from a class.

Part 1: Definitions
 

Subpart A. Course drop.  A course drop is the removal of a class from a student’s record. Course drop deadlines are established each term in accordance with MnSCU policy.

 

Subpart B. Course withdrawal. A course withdrawal is the official way a student removes himself from a class he does not intend to complete.

The course withdrawal period follows the course drop period. Course withdrawal deadlines are established each term in accordance with MnSCU policy. 

Withdrawn courses remain on a student’s record with a grade of W. 

 

Subpart C. College-initiated course drop or withdrawal.  College administration may initiate a course drop or withdrawal according to policies established by the College and the Minnesota State Colleges and Universities Board of Trustees. 

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Part 2: Financial Implications of a Course Drop or Withdrawal
 

Subpart A. A student who drops a course or withdraws from all courses may be entitled to a refund or partial refund of tuition and fees.

 

Subpart B.  A student who drops or withdraws from a course after the semester disbursement of financial aid may be subject to the cancellation of a portion or all of the financial aid the student received. 

The student may be obligated to return financial aid overages disbursed to him and may be required to pay the tuition and fee charges that were previously covered by the student’s aid award.

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Part 3: Academic Implications of a Course Drop or Withdrawal
 

Subpart A. A student who drops or withdraws from a class, or who has been administratively dropped or withdrawn from a class, is no longer eligible to participate in that class. 

 

Subpart B. A dropped course is no longer considered enrolled credits, effective from day one of the term.  A withdrawn class is no longer considered enrolled credits, effective from the date of withdrawal. 

 

Subpart C. Withdrawn credits are considered attempted but not earned for the calculation of percent completion when assessing satisfactory academic progress.

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Policy History:
Date of Adoption: 
Date of Implementation:
Date and Subject of Revisions:
Next Review Date: 

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