MediaSpace

MediaSpace is a cloud based web service developed by Kaltura which facilitates the conversion and distribution of various audio and video media formats. Faculty, staff and students may upload media content to the MediaSpace server which automatically converts and optimizes your media for hassle-free distribution on the web. Once uploaded, MediaSpace will provide links and embed code that you can use to share your media with others.

This service is offered to the Minnesota State community at no cost.

MediaSpace FAQs

Uploading

File Management

Getting Started with MediaSpace

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MediaSpace FAQs

Who can login and upload content to MediaSpace?

  • The use of this system for adding content is available to faculty and staff who has a Minnesota State StarID. Once you upload your media to MediaSpace, you may distribute links to your media to anyone in the world for viewing.
  • Student workers who need access to the system will need to have their supervisor request access for them. (Contact Todd Digby (todd.digby@so.mnscu.edu) for requesting access)

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What content can I upload to MediaSpace? By accessing and using the Minnesota State Mediaspace system to upload content you are confirming that you own the copyright to the content, or have cleared the copyright pursuant to Procedure 3.27.1 Copyright Clearance (http://www.mnscu.edu/board/procedure/327p1.html) and are in compliance with Procedure 5.22.1 Acceptable Use of Computers and Information Technology Resources (http://www.mnscu.edu/board/procedure/522p1.html). ^ top

What types of files can I upload to MediaSpace? MediaSpace supports a wide array of common audio and video formats. Below is a list of file types that you may upload:

Type Video Audio
3GP X X
AAC   X
AIFF   X
AMR   X
ASF X X
AVI X X
F4V X X
FLV X X
M1V X  
M2V X  
M4V X  
MKV X  
MOV X X
MP3   X
MP4 X X
MPG X  
MPEG X  
MVB X  
MXF X  
OGG X X
QT X X
RA   X
RM X X
RV X  
TS X  
VOB X  
WAV   X
WEBM X X
WM X X
WMA   X
WMV X  

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Can I upload or record a video using my iOS device? Unfortunately both the media uploader and the video recording widget are Flash based and, as a result, are not compatible with iOS devices at this time. ^ top
What is the maximum (file size) I can upload for a single file and total uploads? MediaSpace does not impose a limit on the upload size, however, the maximum file size that your browser will allow you to upload is 2 Gigabytes. Keep in mind that larger uploads will take more time and consume more of you computers memory during the uploading process. We have also found that uploads that take longer than 2 hours to complete are more likely to fail, so we discourage uploading really large files if you are using a slower connection. If your file is really large, you may want to consider encoding it differently. ^ top
Once I upload my files to MediaSpace can I delete the originals off my computer? No! Always keep your original files. MediaSpace optimizes and transcodes your files to a web-friendly format and the originals are discarded. If you should ever need to publish your media to somewhere else, your original source files are the highest quality versions. Also, MediaSpace is intended for distribution and not archiving-we don't keep backups of your files and cannot guarantee that they can be recovered if they are ever lost. ^ top
I deleted some media from MediaSpace, is there any way to bring it back? No, when you delete something on mediaspace it is forever. We currently do not possess any means of recovering deleted files, so please be sure to keep your original files and only delete those items that you are sure that you no longer need. ^ top
Can I restrict who is able to view the media that I put on MediaSpace? All of the media that you upload to MediaSpace is "private" in the sense that others can not freely search for it on MediaSpace. However, anyone who you share a direct link to a content item will be able to view it if they can login to Mediaspace (Currently Faculty and Staff.). ^ top

The media player seems to be Flash based; will my audience be able to view my media on their non-Flash-enabled devices? Absolutely! MediaSpace uses a Flash player for those users who have Flash installed, but will automatically switch to an HTML5 player if Flash is not available. As browser support for HTML5 improves, we expect that the HTML5 player will become the default.

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MediaSpace Tutorials

Getting Started with MediaSpace Logging In

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Loading videos or other media into MediaSpace

  • From the top menu bar, click the 'Add New' button and then select the 'Media Upload' option in the pull-down menu.
  • Click the '+ Choose a file to upload' button and then select your chosen video from your computer.

Wait patiently while the file uploads to MediaSpace-this may take a few minute for large files.

  • Once the file finishes uploading (or during the upload process) begin adding the details and tags to the file. The details include:
    • Name: this is the only required field. It will be prominently displayed above the media.
    • Description: this is displayed below your media and allows you to write additional supplementary information.
    • Tags: these are used when searching for your media within MediaSpace. Separate different tags by using a comma.
    • Then choose the Privacy setting of your video.
      • Private - Media page will be visible to the content owner only. If you are embedding the video into Desire2Learn you can leave this setting as private.
      • Unlisted - Media page will be visible to anyone with a link to the page. Select this option if you want to share your video using a direct link to the video that you might share via email.
      • Published - Media page will be visible to individuals if the video is published in Channels where they have viewing rights.
  • IMPORTANT: When you are finished editing the details, click the 'Save' button at the bottom to save any changes you have made.
  • Once your video has been loaded you can click on the "Go to Media" link to share the video or make other changes.
  • Please note that at this point you may not be able to view your media and you may see the message: 'This media is still being converted.' This is completely normal. Your media will continue to process even if you navigate away from MediaSpace.

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Webcam recordings

  • From the 'My Media' tab, click the 'Webcam Recording' link in the left column of MediaSpace to open the media webcam dialog.
  • If an 'Adobe Flash Player Settings' dialog box appears, you can select 'Allow' to grant access to your computers webcam and microphone.
  • Once you are ready you can click anywhere in the webcam box to start your recording. To stop the video click in the webcam area again.
  • You can then preview your webcam recording and if you are satisfied, click on the 'Save' button to finish.
  • Once you have saved your recording from your webcam recording, you can begin adding the details to the file. The details include:
    • Title: this is the only required field. It will be prominently displayed above the media.
    • Created by: the display name of the author of the media that will appear in MediaSpace. You might want to change this to your name.
    • Description: this is displayed below your media and allows you to write additional supplementary information.
    • Tags: these are used when searching for your media within MediaSpace.

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Adding Closed Captioning to Media

Once you have uploaded or recorded a video with MediaSpace, you have additional options you can work with. Find the media asset you want to add a captioned file to in your 'My Media' area.

  1. Click on the title of your media in your 'My Media' area and a preview of your media asset will display for you.
  2. Select the 'Actions' button and then choose the Edit option from the pull-down list.
  3. You will then be presented with additional tabs. One of these will be the 'Captions' tab. Select this tab
  4. Click on the 'Upload File' button and select your Closed Captioned file that belongs to that media asset.

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Embedding videos into Desire2Learn

(Issues have been noted with mixed content within the D2L embedding process. A recent security change to several popular web browsers may block the display of some content items in D2L. This may cause a blank screen when viewing a content link. There are workarounds for Firefox 23 and higher and Google Chrome 29 and higher to enable users to display the content. Firefox workaround, Google Chrome workaround, Firefox Add-On option)

To embed an uploaded or webcam recorded media file into Desire2Learn or share on another website you must first find the media asset you want to add a captioned file to in your 'My Media' area.

  1. Click on the title of your media in your 'My Media' area and a preview of your media asset will display for you.
  2. Select the 'Share' tab and then click located below the media preview box.
  3. To share the link via a direct link. Copy the URL from the 'Link to Media Page' dialog. 3. To share the link via a direct link. Copy the URL from the 'Link to Media Page' dialog. Please note that this direct link will only work for sharing if you video privacy is set to 'Unlisted'. You can change this setting in the Actions -> Publish settings.
  4. Click on the 'Embed' button to display embed code options.
  5. Choose the Embed Type. Iframe or Legacy.
  6. Choose the Player size.
  7. Highlight the code found in the 'Embed Code' dialog box and press Ctrl+C to copy this to your clipboard.
  8. Load your Desire2Learn course in another window.
  9. In your appropriate course area that you are editing click on the 'Insert Stuff' icon.
  10. Choose the 'Enter Embed Code' selection.
  11. Paste the copied embed code into the box and click 'Next'
  12. If the media player box is displayed click the 'Insert' button.

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Direct links to videos

  1. Click on your Video title from your My Media listing
  2. Click on the Action button (below the video player box, to the right)
  3. Select "+ Publish"
  4. Chance the privacy settings to "Unlisted"
  5. Click on the "Share" button
  6. Copy link and send out.

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PLAYLISTS

How do I make my own Playlist? Users of MediaSpace can create their own personal Playlists. To do this:

  1. Click the "Add to Playlists" tab underneath a piece of media to add it to a Playlist.
  2. Click "Create New Playlist" to create a Playlist.
  3. Enter a name and description.
  4. Click Create New Playlist.

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How do I add media to my Playlist? Any media in MediaSpace can be added to a Playlist.

  1. Click the "Add to Playlists" tab underneath a piece of media to add it to a Playlist.
  2. Click the checkbox next to the Playlist to which you would like to add the media.
  3. Click Apply.

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Can I embed the MediaSpace player in a web page?

Yes, the MediaSpace player can be embedded on a web page. Click the Share tab underneath the media. Copy this code and paste it into the source code for your web page. This can be done on any web page including Drupal and Blackboard pages. Only the owner of the media has access to the HTML code necessary for embedding that piece of media.

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CHANNELS

What is a Channel? Channels allow content owners to group media together and restrict access to that media to only a defined list of users. Note: if you publish your media to a public category, adding that same media to a Channel will not restrict who has access to it.

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How do I make a Channel? Users of MediaSpace can create their own personal Channels. To do this: Click "My Channels" in the top menu.

  1. Click "Create Channel +" to create a Channel.
  2. Enter a name and description.
  3. Determine the type of permissions you want for your Channel. They are:
    • Open: Anyone with a link to your Channel can view content in the Channel and can also add new content to it.
    • Restrict: Anyone with a link to your Channel can view content in the Channel. Only members can add new content to it.
    • Private: Only members can view content in the Channel and also add new content to it.
  4. Determine if you want your Channel to be moderated. This means only certain types of members will be able to determine what is added to a Channel. Media Services recommends that you moderate content in your Channel.
  5. Click Save.

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Other Tools Screen Capture - The Screen Capture tool allows you to record your computer screen (along with audio and webcam) to create and publish presentations, training/lecture sessions, software tutorials, and online meetings.

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